Document Controller

Overview

Document Control

• Organize and Maintain Documents:
• Systematically organize and maintain both physical and electronic project files, including architectural drawings, contracts, meeting minutes, and correspondence.
• Document Distribution:
• Ensure that project-related documents are promptly distributed to the appropriate team members, clients, contractors, and consultants.
• Version Control:
• Manage and track document revisions, ensuring that the latest versions of documents are being used across all teams.
• Document Retrieval:
• Efficiently retrieve project documents and information as required by the project team, clients, or stakeholders.
• Document Archiving:
• Ensure that all completed project documentation is archived and stored securely for future reference and compliance.

• General Administrative Assistance

• Provide administrative support to the project management and design teams, including scheduling meetings, coordinating logistics, and preparing presentations and reports.
• Correspondence Management:
• Manage incoming and outgoing emails and phone calls, ensuring important communications are appropriately directed and responded to in a timely manner.
• Document Preparation:
• Assist in the preparation and formatting of documents, reports, and presentations for meetings and client submissions.
• Meeting Coordination:
• Organize meetings, take minutes, and distribute meeting notes to the relevant stakeholders.
• Procurement Support:
• Assist with procurement-related tasks, including tracking orders and maintaining inventory records.

Compliance and Quality Control

• Ensure Compliance:
• Ensure all project documents are compliant with company standards and procedures.
• Maintain Confidentiality:
• Handle sensitive project information with the highest level of confidentiality and discretion.