Document Controller
Skills
About This Role
Overview
Document Controller – Major Oil & Gas Project (Dubai)
Multinational Engineering Firm
We’re hiring a Document Controller to join our Project Controls team on a high-profile, technically complex Oil & Gas project in Dubai.
This is a hands-on role for someone who’s meticulous, structured, and confident managing large volumes of technical documentation in a live project environment.
You’ll own the day-to-day document control process within a dedicated EDMS, ensuring the wider project team, contractors, and vendors have accurate, current, and traceable documentation at all times.
Key responsibilities
- Manage, register, file, and maintain project documentation within the EDMS
- Check documents for accuracy and completeness, including engineering/construction deliverables (drawings, procedures, P&IDs, datasheets, etc.)
- Issue and manage transmittals; track receipt and distribute comments/returns to the relevant stakeholders
- Maintain document registers, revision control, and distribution matrices to ensure full traceability
- Support the project team with up-to-date document availability and fast retrieval when needed
- Coordinate with contractors and vendors to compile and prepare final documentation packs (e.g., operating manuals, handover dossiers)
- Produce ad-hoc project reporting when required
- Maintain strict confidentiality around sensitive project information
Requirements
- Proven experience as a Document Controller (or similar document management role)
- Minimum 5 years’ experience in Oil & Gas (LNG project exposure strongly preferred)
- Strong working knowledge of EDMS / document management systems (Content Server – Livelink highly preferred)
- Strong attention to detail and confidence handling technical documentation and revision control
- Degree in Information Systems / Project Management OR equivalent strong experience in document control
- Power BI experience is a plus
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