Document Controller

Job Summary

Key Responsibilities

• Maintain and control all project documents, including drawings, shop drawings, material submittals, RFIs, method statements, approvals, and technical documents.
• Register, track, and distribute incoming and outgoing documents.
• Ensure all documents are correctly numbered, filed, and stored according to company document control procedures.
• Coordinate with project managers, architects, engineers, consultants, suppliers, and subcontractors regarding document submissions and revisions.
• Maintain up-to-date document registers and revision histories.
• Issue controlled copies of drawings and documents to the relevant departments and project teams.
• Archive completed project documents for future reference.
• Monitor submission deadlines and follow up on pending approvals.
• Prepare weekly and monthly document status reports.
• Ensure confidentiality and security of project documentation.
• Assist in preparing project handover documentation and operation & maintenance (O&M) manuals.
• Support the procurement and commercial teams with document management as required.
• Ensure compliance with company quality management systems and project documentation standards.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Engineering, Architecture, or a related field.
• 2–5 years of experience as a Document Controller, preferably in the interior fit-out or construction industry.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with document management systems (Aconex, Procore, SharePoint, EDMS, or similar) is an advantage.
• Excellent organizational and time management skills.
• Strong communication and coordination abilities.
• Ability to work under pressure and meet project deadlines.
• High attention to detail and accuracy.

Skills

• Document Management
• Record Keeping

• Filing & Archiving

• Data Entry
• Communication Skills
• Time Management
• Coordination

• Document Control Systems

• Confidentiality and Accuracy

Key Performance Indicators (Kpis)

• Timely distribution of project documents.
• Accuracy of document registers and revision control.
• Zero loss of project documents.
• On-time submission tracking and follow-up.
• Efficient document retrieval and archiving.
• Compliance with company document control procedures.
• Pay: AED2,158.12 - AED5,825.49 per month