Document Controller

Overview

Document Controller

📍 Location: Dubai / Abu Dhabi

Job Purpose

Key Responsibilities

• Prepare and submit documents required for employee mobilization, including ID submissions, medicals, visas, and gate passes.
• Process applications for safety inductions as per client and site requirements.
• Manage documentation related to insurance additions and deletions for employees.
• Coordinate with Site Supervisors and Camp Bosses to monitor employee movement between camp and site.
• Track and update employee attendance daily; flag absenteeism and irregularities to management.
• Maintain accurate records of mobilization dates, contract validity, and renewal timelines.
• Collection and follow up of timesheets from the concerned site coordinators.
• Ensure proper filing and retrieval system for all employee-related documents.
• Communicate effectively with suppliers/clients regarding documentation requirements and deadlines.
• Maintain confidentiality and ensure compliance with data protection standards.
• Support internal audits by providing necessary documentation and reports.
• Assist in administrative tasks related to onboarding and offboarding of employees.

Requirements

• **Education:**
• Bachelor’s degree in business administration, Human Resources, or related field.
• **Experience: Minimum of 5 years in**
• a similar document control or administrative role, preferably within the staffing or manpower supply company.
• **Technical Skills:**
• Proficient in MS Office (Word, Excel—including formulas, VLOOKUP, and PivotTables—and Outlook); familiarity with ERP or document control software is preferred.
• A typing speed of 50 wpm is a must.
• **Language Preferences:**

English & Hindi

• **Key Competencies:**
• Strong attention to detail and organizational skills.
• Good communication and coordination abilities.
• Ability to handle confidential information responsibly.
• Problem-solving and proactive follow-up skills.
• Time management and ability to multitask under pressure.