Document Controller
Skills
About This Role
What You'll Be Doing
- Electronically scanning documents for distribution as PDF digital copies to designated recipients and uploading to the client Contract Management System.
- Maintaining a hard copy reference library of all documentation to ensure quick and easy retrieval of information.
- Utilizing the latest version of Primavera Contract Management software for controlling and updating the status of Contract Documents.
- Preparing and registering Correspondences, Reports, Payment Requisitions, Variation Orders, Site Instructions, Punch Lists, and Non-Conformance Reports using Primavera Contract Management.
- Tracking, updating the status, and following up on Submittals, Safety Reports, Request for Changes (RFCs), Site Minutes of Meetings, Progress Photographs, Contract Issues, and Drawings.
- Producing regular reports of outstanding actions and responses on correspondence through Primavera Contract Management.
- Ensuring the use of standardized forms and reports of the client available in Primavera Contract Management in coordination with PWA OP&M System.
- Ensuring integration with OP&M System from all project stakeholders: PWA-PMCs-Contractors.
What Required Skills You'll Bring
- Diploma or Bachelors degree in any field
- Minimum 5 years of experience in Document Control in Construction or Engineering companies.
- Must have experience in Asite or Aconex
- At least 3 years of document control and tracking experience, including a minimum of 3 years using Electronic Document Management Systems (EDMS), preferably Primavera Contract Management.
- Extensive knowledge and experience in document control from project initiation to closeout phases, utilizing computer-based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for effective management of concurrent projects.
- Proficiency in oral and written English language.
- Good computer skills.
What Desired Skills You'll Bring
- Strong organizational and time-management skills.
- Attention to detail and accuracy in document management.
- Ability to work effectively in a team environment.
- Strong communication skills for coordination with various stakeholders.
- Familiarity with construction or engineering industry standards and practices.
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