Document Controller

The Role

Responsibilities

• Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived;
• Provide administrative assistance to the CMU Lead and other CMU staff in their reporting obligations and other functions;
• Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents;
• Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date;
• Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required.
• Liaises with Document Management / FCTS team to set up a compliant document management solution;
• Responsible for implementing an effective document management system across the Projects’ Lifecycle;
• Coordinates the collection, classification, distribution and storage of relevant PPP documentation;
• Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.;
• Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.;
• Recording and archiving all hardcopy and softcopy documents,
• Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data;
• Providing data entry and word processing services as and when required;
• Assisting managers in producing various reports, tables and presentation material;
• Copies/scans and distributes the required documents, assisting as required;
• Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability;
• Maintains the files and control logs as required by the CMU

Document Controller Requirements

• Minimum of 5 years’ experience
• Must have worked in a PMC, Design or Engineering Consultancy company previously
• Excellent communication skills in English, written and spoken;
• Proficient in Electronic Documentation Management Software systems - ACONEX expertise is required, SharePoint, Documentum are added benefit
• Experienced user of MS Office;
• Capable of working with minimal supervision;
• Demonstrable track record of working on commercial or school build projects;
• In-depth knowledge of document procedures;
• Effective in building good working relationships within complex structures, both internally and with various project stakeholders.
• About the company
• J10 Consulting are Construction Recruitment experts in the Middle East.
• We help businesses and careers grow by delivering Temporary Contract & Permanent Contingency hiring solutions within Construction & Engineering in the UAE, Saudi Arabia, Qatar, Oman, Bahrain & Kuwait
• J10 Consulting provide collaborative engagement and a deep understanding of both client and candidate requirements to cover temporary and permanent requirements across a number of vertical markets within Construction & Engineering.