Document Controller

Zutari: Co-Creating an Engineered Impact

Who We Are Looking For

About The Role

Responsibilities

• Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
• Develop, document, and communicate the document control plan to project stakeholders.
• Ensure full compliance with document control standards and governance.
• Support team members by guiding them through document control procedures and best practices.
• Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
• Ensure consistent document formatting, numbering, revision control, and workflow tracking.
• Coordinate document distribution, reviews, and approvals internally and externally.
• Maintain up-to-date document registers and ensure traceability through electronic audit trails.
• Monitor contractor, vendor, and supplier documentation and maintain accurate records.
• Prepare regular reports on documentation status and project deliverables.
• Support project closeout by preparing high-quality handover documentation.
• Manage drawing issuance and assist with quality audits and compliance checks.
• Uphold document integrity and version control under tight timelines and shifting priorities.

Minimum Qualifications & Experience

• Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
• Strong command of English (written and verbal) is essential.
• Solid understanding of project and document control principles and systems.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
• Willingness and ability to work on-site full time, based at the project location

Desirable Qualifications

• Degree in Business Administration, Project Management, or related field.
• Previous experience in administrative, data entry, or document coordination roles.
• Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.

Key Competencies & Attributes

• Strong organizational skills and attention to detail, with the ability to multitask across projects.
• Team-oriented with excellent interpersonal and communication skills.
• Self-motivated, accountable, and capable of working independently.
• Solution-focused and analytical thinker with a proactive approach to challenges.
• Able to communicate effectively with technical and non-technical stakeholders.
• Demonstrates cultural sensitivity and adaptability in a diverse workplace.
• Commitment to workplace safety and continuous improvement.
• ***We believe that a diverse workforce is key to our business success.
• We seek the best people for our jobs based on their skills, qualifications, and experience.
• We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.***