Document Controller

Document Controller – Job Description

Position Summary

Key Responsibilities

• Manage the full document control cycle for all project documents, including drawings, submittals, RFIs, method statements, material approvals, reports, and correspondence.
• Maintain and update the Document Control System (DCS) / EDMS, ensuring correct filing, version control, and traceability.
• Receive, log, distribute, and track all incoming and outgoing documents in accordance with project procedures.
• Ensure all drawings and documents are issued with correct revision numbers, dates, and transmittal references.
• Coordinate with site engineers, technical office, and subcontractors to ensure timely submission of required documents.
• Monitor document review cycles and follow up with consultants and internal teams to avoid delays.
• Prepare and issue transmittals, submission logs, drawing registers, and weekly/monthly document control reports.
• Ensure compliance with project document control procedures, naming conventions, and filing structures.
• Maintain hard copy and soft copy archives for all project documentation.
• Support the Project Manager and Construction Manager with documentation required for meetings, progress reports, and claims.
• Track and record all design changes, revised drawings, and consultant comments.
• Ensure confidentiality and controlled access to sensitive project documents.
• Assist in preparing handover documentation, O&M manuals, and final project dossiers.
• The position is **site‑based** and requires daily coordination with construction, technical, and QA/QC teams.
• The Document Controller will report directly to the **Project Manager** and coordinate closely with the **Technical Office Manager** and **Construction Manager**.

Skills & Qualifications

• Diploma in Business Administration, Engineering, or related field.
• Minimum 8 years of GCC experience as a Document Controller in construction projects; experience in hotel, high‑end, or fast‑track projects is preferred.
• Strong knowledge of document control procedures, ISO standards, and construction documentation workflows.
• Strong proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook), with the ability to prepare logs, reports, and well‑structured documentation.
• Excellent organizational skills, attention to detail, and ability to manage large volumes of documents.
• Strong communication skills and ability to coordinate with multidisciplinary teams.
• Ability to work under pressure and meet tight deadlines.
• Experience working with main contractors is required, with preference given to candidates who have worked on hotel construction site projects.
• **Please apply only if you meet the above qualifications and requirements.**