Document Controller

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Document Controller

What You ll Be Doing

• Managing all aspects of document control and project document management in line with project procedures and client requirements.
• Electronically scanning documents and distributing PDF digital copies to designated recipients, and uploading documents to the client s Contract Management System (Primavera Contract Management / EDMS).
• Maintaining a hard copy reference library of all documentation to ensure quick and easy retrieval of information.
• Using Primavera Contract Management (or similar EDMS) to control, register, and update the status of contract documents.
• Preparing and registering correspondences, reports, payment requisitions, variation orders, site instructions, punch lists, and non-conformance reports (NCRs) in Primavera Contract Management.
• Tracking and updating the status of submittals, safety reports, RFIs/RFCs, site minutes of meetings, progress photographs, contract issues, and drawings.
• Producing regular reports on outstanding actions and responses related to project correspondence and submittals through Primavera Contract Management.
• Ensuring the use of standardized forms and reports in line with client requirements and coordinating with client O&M systems where applicable.
• Supporting project teams by ensuring accurate, timely, and organized document flow and record management from project initiation through to close-out.

What Required Skills You ll Bring

• Diploma or specialized training in document control, project administration, or a related field.
• Minimum 5 years of experience in document control within construction or engineering companies.
• At least 3 years of hands-on experience using Electronic Document Management Systems (EDMS), preferably Primavera Contract Management.
• Extensive knowledge and experience in document control processes from project initiation to close-out, utilizing computer-based systems (Primavera Contract Management / EDMS).
• Good computer skills, including proficiency with EDMS and standard office software.
• Good oral and written communication skills in English.
• Strong attention to detail, accuracy, and organization in handling large volumes of documents and data.

What Desired Skills You ll Bring

• Experience working in the Gulf region.
• Familiarity with client systems, standards, and procedures for document and contract management.
• Experience supporting multiple concurrent projects within an integrated project service or PMO environment.
• Strong interpersonal skills and the ability to work collaboratively with multidisciplinary project teams and external stakeholders.