Document Controller - Design Office

Job Description

• Egis is an international player active in architecture, consulting, construction engineering and mobility services.
• We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development.
• Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects.
• Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
• With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life.
• Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development.
• The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions.
• Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
• ****Job Description****
• We are seeking a highly organized and efficient Document Controller to join our team in Dubai, United Arab Emirates.
• The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.
• Establish and maintain a comprehensive document control system for all project-related documents
• Receive, log, and distribute incoming and outgoing documents in a timely manner
• Ensure all documents are properly filed, stored, and easily retrievable
• Maintain and update document registers, databases, and archives
• Implement and monitor document control procedures and workflows
• Assist in the preparation and distribution of reports, presentations, and other project-related materials
• Collaborate with project teams to ensure proper document version control and revision management
• Conduct regular audits to ensure compliance with document control procedures
• Train and support team members on document control processes and systems
• Assist in the implementation and maintenance of electronic document management systems

Qualifications

• Bachelors Degree in Business Administration, Information Management, or related field
• 10 years of experience in document control or similar role, preferably in construction, engineering, or related industries
• Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of document control processes, best practices, and industry standards
• Excellent organizational and time management skills with a keen attention to detail
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Knowledge of relevant industry regulations and standards
• Ability to work independently and as part of a team
• Fluency in English; knowledge of Arabic is a plus

Job Details

About The Company

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