Document Controller

About the Role

Key Responsibilities

• Efficiently process and track all signed delivery notes from transport companies.
• Receive and record invoices from transport companies, ensuring delivery notes are scanned and accessible in the system for relevant sales representatives.
• Verify that correct forms, information, and approvals are in place before processing returned materials.
• Issue return and credit notes in the system upon the return of items to the warehouse and dispatch credit notes to sales.
• Ensure that materials returned due to defects, transportation damage, or loading errors are accurately restocked in the warehouse.
• Prepare and send daily reports to monitor leased Dyna usage.
• Compile shortage lists and blocked order lists for review by the direct manager.
• Receive and verify transport company invoices against delivery records and waybills before submission.
• Support warehouse managers and the team with pallet tracking and daily warehouse operations.
• Coordinate with the administration department for purchase inquiries.
• Candidate Profile and Experience
• We are seeking a candidate with 1-3 year of experience in a relevant field. The ideal candidate will demonstrate a proactive approach, taking initiative and accepting responsibility for outcomes. They should possess an understanding of organizational dynamics and be able to utilize processes effectively.
• Required Personal Qualities
• Acts on own initiative, drives tasks to completion, and takes accountability for results.
• Understands organizational structures and leverages processes to achieve objectives.
• Applies a methodical and systematic approach, plans effectively, prioritizes clearly, and allocates resources efficiently.
• Quickly comprehends and analyzes complex issues, making sound and rational judgments.
• Demonstrates specialized knowledge in their area and commits to continuous professional development.
• Collaborates effectively with others, shares knowledge and information, and supports team goals.
• Work Location
• This position is based in Dammam.