Document Controller

Role and employer

Position details

• Employment is full-time and direct hire; the role is based in Doha.
• Work location is in person.
• Immediate joining is preferred.

Mandatory requirements

• Diploma or bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years of relevant document-control experience; construction or MEP contracting experience in Qatar or the GCC is preferred.
• Currently residing in Qatar with a valid QID and transferable sponsorship or NOC, as applicable.
• Experience managing project documentation, technical submittals, correspondence, drawings, and construction records.
• Knowledge of document-control procedures, document numbering, revision tracking, filing systems, and document registers.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook; experience with document management systems and electronic and hard-copy filing.
• Ability to track submissions, approvals, revisions, and outstanding comments.
• Good written and spoken English, communication and coordination skills, organization, attention to detail, and ability to manage multiple tasks and deadlines.
• Coordination experience with consultants, clients, suppliers, subcontractors, and internal project teams is an advantage.

Key responsibilities

• Maintain, file, track, distribute, and retrieve project-related documents.
• Prepare registers for drawings, material submittals, prequalification documents, method statements, inspection requests, RFIs, and other project documentation.
• Receive, review, register, and distribute incoming and outgoing correspondence and documents.
• Track submissions, approvals, revisions, comments, and resubmissions; follow up and maintain approved, rejected, and pending document records.
• Ensure project teams and site personnel have the latest approved drawings and documents.
• Coordinate submissions and approvals with engineers, procurement staff, suppliers, subcontractors, consultants, and clients.
• File and archive electronic and hard-copy documents in accordance with company procedures.
• Prepare transmittals, submission logs, document status reports, and other administrative reports.
• Ensure confidentiality, accuracy, traceability, and compliance with project and company requirements; support general project administration and documentation.

Benefits

• Competitive salary package based on experience and interview performance.
• Benefits under Qatar Labour Law may include annual leave, air ticket, medical insurance, and end-of-service gratuity, subject to applicable terms and eligibility.
• Opportunity to work on mosque and building construction projects for a growing Qatari main contractor, with opportunities to develop documentation and coordination skills.

Application

• Applicants were asked to send an updated CV in PDF format and a copy of their QID; applications from outside Qatar were not considered.