Document Controller

About Mott MacDonald

About the role

Key responsibilities

• Check project documents and submit them on time before submission deadlines.
• Scan documents for PDF distribution to designated recipients and upload them to the Ashghal Contract Management System.
• Maintain a hard-copy reference library for quick retrieval of information.
• Use the latest Primavera Contract Management version to control and update contract document status.
• Prepare and register correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs in Primavera Contract Management.
• Track and follow up on submittals, safety reports, RFCs, meeting minutes, progress photographs, contract issues, and drawings.
• Report outstanding correspondence actions and responses using Primavera Contract Management.
• Use standardized Ashghal forms and reports in coordination with the PWA OP&M System.
• Collect, store, and report construction-work photographs electronically in compliance with PPPA requirements.
• Integrate the OP&M System across project stakeholders, including PWA, PMCs, and contractors.

Candidate specification

• Diploma in Administration or specialized training in Primavera Contract Management.
• Experience in document control and tracking in construction or engineering companies.
• Experience with EDMS is required; Primavera Contract Management is preferred.
• Experience managing document control from project initiation to closeout using computer-based systems across concurrent projects.
• IT literacy in Microsoft Word, Excel, and Access, and good keyboard skills are required.
• Organize workload accurately, demonstrate attention to detail, and plan ahead.
• Demonstrate teamwork and strong interpersonal, oral, and written communication skills.
• Communicate effectively at all levels, including with external stakeholders.

Benefits and rewards

• Benefits vary by country and local policy and may include bonus opportunities, medical and life insurance, annual leave, parental leave, professional membership support, and learning and career development.

Work arrangement

• Work pattern is full time. The role is based in Al Wakrah, Qatar.