Document Controller

Principal Duties And Responsibilities

Tasks

• Establish, implement and maintain project document control procedures and filing systems.
• Register, classify, distribute, track and archive all incoming and outgoing documents.
• Maintain Master Document Register (MDR) and ensure all records are updated.
• Ensure all document numbering and coding comply with project procedures.
• Control document revisions and ensure only latest approved versions are used.

Tasks

• Maintain logs for:
• Shop Drawings

• Material Submissions (MAR)

• Method Statements
• RFIs

• Inspection Requests (IR)

• NCR/CAR
• Correspondence
• Authority Submissions
• Monitor approval status and issue reminders for overdue items.
• Generate weekly and monthly submission status reports.
• 3.
• Duty and Responsibility: Correspondence and Transmittal Management

Tasks

• Maintain correspondence registers and transmittal records.
• Issue document transmittals for all outgoing documents.
• Ensure document distribution follows the approved communication matrix.
• Track responses and maintain document history records.
• 4.
• Duty and Responsibility: Filing and Records Management

Tasks

• Maintain both hardcopy and electronic filing systems.
• Ensure latest revisions are available and obsolete documents are removed.
• Maintain project document backups.

Tasks

• Prepare weekly and monthly document status reports.
• Support project teams in preparing document-related reports and records.

Key Internal Interaction

• Project Manager
• Procurement Team
• QA/QC Team
• Site Team
• Document Controller

Key External Interaction

• Client
• EPC Contractor
• Consultant
• Suppliers
• Subcontractor
• Authorities

Education Qualification And Major

• Diploma or Bachelor Degree in Engineering, Administration, or related disciplines.

Specific And Relevant Working Experience

• Minimum 3 years of document control experience in EPC or construction projects.
• UAE project experience is preferred.