Document Controller

Role overview

Responsibilities

• Manage drawings, specifications, RFIs, method statements, material submittals, inspection requests, technical submissions, and correspondence.
• Register and track incoming and outgoing documents in the project document management system.
• Maintain accessible document registers and control revisions so teams use the latest approved documents.
• Distribute documents to stakeholders and maintain transmittal records.
• Track document status, approvals, comments, and outstanding submissions; follow up on pending items and overdue responses.
• Maintain records of drawings, submissions, approvals, correspondence, and meeting minutes.
• Follow project document control procedures and reporting requirements; use Aconex, SharePoint, EDMS, or similar systems.
• Assist with document audits and maintain accurate project records during construction.
• Manage closeout documentation, including as-built drawings, O&M manuals, warranties, testing records, and handover documents.

Requirements

• Diploma or bachelor's degree in Business Administration, Document Control, Engineering, or a related discipline.
• Relevant experience as a Document Controller on infrastructure or construction projects.
• Good knowledge of document control procedures and project documentation.
• Experience with Aconex, SharePoint, EDMS, or similar document management systems.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong organizational skills, attention to detail, communication, and coordination skills.
• UAE experience on infrastructure projects is preferred.

Workplace and onboarding

• The stated work location model is on-site.
• New hires must attend in-person Day 1 onboarding at an AECOM office as a condition of employment.

About AECOM