Document Controller
Skills
About This Role
Overview
- **DOCUMENT CONTROLLER** – minimum of 4 years UAE experience, including at least 2 years of experience in Estidama documentation and compliance requirements.
- He/She should have a basic understanding of construction projects, Estidama requirements, and documentation systems.
- Establish and maintain a uniform document and drawing numbering system while adhering to company norms, project requirements, and Estidama standards.
- Understand and follow company-specific document template systems and submission procedures.
- Manage Estidama-related documentation, submissions, tracking logs, and coordination with consultants and authorities.
- Coordinate and assist the Project Manager during Estidama audits, reviews, and compliance assessments.
- In charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.
- Liaise with and distribute project-related information to the project team and external parties as required.
- Prepare ad-hoc templates and project reports as required.
- Process and control all project document types on a day-to-day basis accurately and in a timely manner.
- Ensure that quality documentation such as drawings, RFIs, submittals, incoming and outgoing correspondence registers, and Estidama compliance documents are properly maintained.
- File documents in both physical and digital records and ensure appropriate storage and retrieval.
- Adhere to the company’s document lifecycle procedures and processes as required by the Project Manager.
- Communicate changes to document control procedures or other relevant information to the project team in coordination with the Project Manager / Design Manager.
- Assist in implementing and improving Document Management Systems and document control processes.
- Train employees in project documentation systems and proper document access and usage procedures.
- Maintain confidentiality of sensitive project and company documentation.
Preferred Qualifications
- Experience working on UAE construction projects with Estidama compliance requirements.
- Strong organizational and communication skills.
- Ability to work under pressure and manage multiple project deadlines efficiently.
Experience
- UAE: 4 years (Required)
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