Document Controller
Skills
About This Role
Key Responsibilities
- Establish and maintain document control systems and procedures
- Receive, log, distribute, and track all project documents including drawings, specifications, contracts, and correspondence
- Ensure proper document version control and maintain document registers
- Implement and enforce document naming conventions and filing systems
- Archive completed project documentation per company and regulatory requirements
Quality Control & Compliance
- Review documents for completeness, accuracy, and compliance with project requirements
- Coordinate document reviews and approvals with project stakeholders
- Track document submissions, reviews, and approval status
- Ensure adherence to document control procedures and industry standards
- Maintain confidentiality and security of sensitive project information
Communication & Coordination
- Serve as liaison between project teams, contractors, consultants, and clients regarding document matters
- Distribute documents to appropriate parties according to distribution matrices
- Coordinate document transmittals and maintain transmission records
- Support project meetings by preparing and distributing relevant documentation
Required Skills and Experience
- High school diploma or equivalent required; Associate's degree preferred
- 8+ years of experience in document control, preferably in construction or engineering
- Experience with construction project lifecycle and documentation requirements
- Proficiency in document management systems (e.g., Procore, Aconex, SharePoint)
- Advanced knowledge of Microsoft Office Suite, particularly Excel
- Familiarity with CAD software and drawing management
- Understanding of construction drawings, specifications, and technical documents
- Knowledge of quality management systems (ISO 9001 advantageous)
Desired Skills and Competencies
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to work under pressure and meet tight deadlines
- Problem-solving skills and proactive approach
- Team collaboration and interpersonal skills
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