Document Controller

About the company

Document control duties

• Type correspondence and communicate by email with suppliers and subcontractors.
• Maintain records of incoming and outgoing documents and update the document register.
• Prepare material submittals, shop drawings, pre-qualification and technical submittals, method statements, IRs, RFIs, as-builts, and O&M manuals for contractors or consultants.
• Prepare closing documents for non-conformance reports and site observation reports.
• Receive correspondence from clients, consultants, main contractors, and suppliers and distribute it according to established procedures.
• Distribute correspondence, drawings, and other documents to the appropriate personnel under company procedures.
• Prepare monthly progress reports, petty cash records, and monthly staff attendance records.
• Coordinate with the engineering department on document status and issuance.
• Generate transmittals from the document distribution matrix, control document numbers, and maintain registers for construction engineering projects.
• File hard-copy documents and produce them when required; maintain electronic copies on the server using established procedures and hyperlinks.
• Copy, scan, bind, laminate, and fax documents, and perform related document-control and official tasks.
• Follow company document-handling policies and procedures.

Requirements

• Bachelor's degree is required.
• At least five years of experience in a document control system within the contracting or construction industry.
• IT experience is preferred.
• Able to join immediately.