Document Controller

Role overview

Document control duties

• Process documents through defined procedures and ensure document numbering and signature approval requirements are met.
• Receive, track, and monitor documents; maintain registers and databases; produce logs, transmittals, and reports.
• Enter data and generate reports using office or department-specific applications; scan documents for electronic storage.
• Maintain project document distribution systems and schedules according to stakeholder requirements.
• Expedite review, signature approval, and release of supplier and internally produced documents.
• Assist junior document control staff with project-specific procedures.
• May perform clerical tasks, including typing, filing, answering phones, or messenger service.

Required qualifications and skills

• Degree or diploma in a related discipline.
• At least five years of document control experience in an engineering design or consulting environment.
• Proficient keyboard skills and working knowledge of MS Windows, word processing, spreadsheet, and database software.
• Working knowledge of electronic document management systems (EDMS).
• Good written and oral communication, organizational, and interpersonal skills; ability to interact effectively with project personnel and management.

Work approach