Document Controller

Role overview

Responsibilities

• Check project documents and ensure submission before due dates.
• Scan documents, distribute PDF copies to designated recipients, and upload them to the Ashghal Contract Management System.
• Maintain a hard-copy reference library for quick document retrieval.
• Use Primavera Contract Management to control and update contract-document status.
• Prepare and register correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs.
• Track and follow up submittals, safety reports, RFCs, site meeting minutes, progress photographs, contract issues, and drawings.
• Report outstanding actions and correspondence responses using Primavera Contract Management.
• Use standardized Ashghal forms and reports in coordination with the PWA OP&M System.
• Collect, store, and report digital construction photographs in compliance with PPPA requirements.
• Coordinate OP&M System integration with project stakeholders, including PWA, PMCs, and contractors.

Candidate specification

• Diploma in Administration or specialized training in Primavera Contract Management.
• Document-control and tracking experience in construction or engineering companies.
• EDMS experience; Primavera Contract Management is preferred.
• Experience controlling project documents from initiation through close-out using computer-based systems across concurrent projects.
• Microsoft Word, Excel, and Access literacy, with good keyboard skills.
• Accurate workload organization, attention to detail, and ability to plan ahead.
• Teamwork, strong interpersonal skills, and effective oral and written communication, including with external stakeholders.

Work pattern and location

• The posting lists a permanent contract and full-time work pattern.
• The listed role location is Al Wakrah, Qatar.

Benefits and rewards

• Benefits vary by country and eligibility and may include bonuses and employee ownership participation, medical and life insurance, annual leave, parental leave, professional subscriptions, and development opportunities.
• The employer describes an inclusive culture focused on supporting employees.