Document Controller

Role overview

Responsibilities

• Receives, registers, and distributes contractor submittals, shop drawings, method statements, material submittals, letters, and transmittals.
• Tracks submittal review status and alerts the supervision team to upcoming and overdue review deadlines.
• Maintains registers for submittals, RFIs, inspection requests, NCRs, site instructions, test records, correspondence, snags, and defects.
• Maintains the electronic document system and filing structure, including numbering, revision control, and traceability.
• Uploads and exchanges documents through the client’s platform or agreed correspondence system when access is provided.
• Controls document and drawing issue to site and withdraws superseded revisions.
• Compiles records for daily, weekly, monthly, and quarterly progress reports.
• Maintains master files and assembles as-built records, test certificates, and PAC and FAC handover documents.
• Prepares document status reports and statistics; supports audits and safeguards confidential project information.
• Ensures records meet client requirements and Parsons quality procedures.

Required qualifications

• Diploma or degree in a relevant field, such as Business Administration, Computer Applications, Information Management, or Engineering.
• At least 2 years of document control experience on construction or infrastructure projects; similar-scope consultancy experience is preferred.
• Strong MS Office skills, including Outlook, Excel, and Word.
• Working knowledge of EDMS platforms, document numbering, and revision control.
• Organization, attention to detail, communication skills, and ability to manage high document volumes across multiple sites.
• Fluent English reading and writing.
• Available full time and prepared to work a six-day week as required by the agreement.

Preferred skills

• TAQA Distribution (ADDC / AADC) or equivalent Abu Dhabi or Al Ain utility project experience is strongly preferred.
• Familiarity with TAQA Distribution document control requirements, correspondence systems, and ISO 9001 document control is preferred.
• Experience with Aconex, ProjectWise, SharePoint, or similar EDMS platforms is preferred.
• Knowledge of Arabic is an advantage.

Benefits

• Parsons describes benefits including competitive pay and retirement plans, paid time off and flexible holidays, development and mentorship programs, veteran support, wellness programs, and medical, dental, and vision plans.