Document Controller

Role overview

Document control duties

• Maintain technical documents including specifications, drawings, vendor drawings, calculation sheets, field revision instructions, and engineering revision instructions; maintain the electronic document archive.
• Prepare monthly document control reports and registers for critical and non-critical documents, GFC drawings, shop drawings, RFIs, NCRs, and CARs for client progress reports.
• Maintain periodic records and registers required by applicable laws, including registration and renewal of licenses.
• Issue documents through engineering transmittals to clients, consultants, project departments, and company headquarters according to status and requirements.
• Track latest documents and drawings with headquarters and vendors, and issue current revisions.
• Handle incoming and outgoing correspondence and transmittals.
• Compile and submit as-built documents in accordance with the approved final document procedure.
• Prepare daily, weekly, and monthly reports recording site development.
• Maintain the database-generated Master Document Register for monthly progress reports and milestone payment submissions.

Qualifications and experience

• Diploma or bachelor's degree in Business Administration, Engineering, Information Management, or a related discipline.
• At least 5 years of document control experience, including at least 3 years in infrastructure, roads, utilities, or construction projects.
• Experience working with engineering consultants, contractors, and project management teams on large-scale infrastructure projects.
• Strong knowledge of document control procedures, records management systems, and project filing structures.
• Experience managing technical documents including drawings, specifications, submittals, RFIs, method statements, material approvals, inspection records, transmittals, and contractual correspondence.

Systems and capabilities

• Proficiency in EDMS such as Aconex, Procore, Autodesk Construction Cloud, ProjectWise, Asite, or equivalent platforms.
• Understanding of document numbering, revision control, workflows, distribution matrices, and document retention procedures.
• Experience maintaining registers for correspondence, technical submissions, shop drawings, material submittals, RFIs, NCRs, and project deliverables.
• Proficiency in Microsoft Word, Excel, Outlook, and SharePoint.
• Ability to maintain confidentiality and documentation accuracy; strong organizational, communication, and coordination skills.
• Experience on roads, utilities, stormwater, drainage, water, wastewater, and infrastructure projects is highly preferred.

Work arrangement

• New employees are required to attend in-person Day 1 onboarding at an AECOM office location.

About AECOM