Document Controller

Role overview

Responsibilities

• Process documents in accordance with established procedures and project requirements; maintain numbering, approval, signature, and distribution workflows.
• Receive, track, register, and monitor documents in approved systems; maintain databases, registers, transmittals, logs, records, and reports.
• Scan, file, archive, and maintain electronic and hard-copy documents; manage correspondence and timely distribution.
• Expedite document reviews, approvals, signatures, and releases for contractor, consultant, supplier, and internal documents.
• Support the Resident Engineer and staff with filing, correspondence, reports, meeting coordination, and document retrieval.

Required qualifications

• Diploma in any discipline from an accredited institution.
• At least 3 years of relevant experience, including 2 years of document control on engineering, construction, infrastructure, or transportation projects.
• Proficiency in Word, Excel, PowerPoint, and Outlook; working knowledge of EDMS and document control processes.
• Experience maintaining document registers, transmittals, correspondence logs, and filing systems.
• Strong organization, accuracy, attention to detail, English communication, prioritization, and deadline management.

Desired skills

• Experience supporting construction supervision, transportation, ITS, infrastructure, or government projects is desired.
• Knowledge of correspondence procedures, document workflows, records management, or client-driven document systems is desired.
• Arabic language skills are advantageous.

Interview

• Candidates must be able to attend in-person interviews in the UAE.