Document Controller

Role overview

Document control and project duties

• Prepare project handover documents, confirm completeness with the project team, submit them to Accounts, and update handover trackers.
• Upload handover documents in ME Tools to support service handover to SMS and check that required files are included.
• Update daily KPI information in Power BI and follow up on missing or inconsistent team inputs.
• Coordinate service tool configuration, maintain configuration records, and coordinate timesheet collection, review, and finalization.
• Maintain Survey app update trackers and prepare and issue site sticker labels using project and equipment information.
• Prepare and submit drawings, material submissions, RFIs, method statements, and WIRs in coordination with technical teams.
• Maintain engineering document registers with references, revisions, dates, review status, and outstanding actions.
• Prepare and issue contractual and Ex-Works letters with authorized teams, retaining correspondence and tracking responses.
• Compile and submit standard project O&M manuals and maintain revision and submission records.

What you will need

• 3–5 years of experience supporting project document control, engineering submissions, handover documentation, and document registers.
• Ability to maintain accurate references, revision records, submission status, and correspondence logs.
• Microsoft Office proficiency, particularly Excel, and ability to work with Power BI updates.
• Clear written and verbal communication and coordination across project, engineering, Accounts, and service teams.
• Strong attention to detail, organization, confidentiality, and ability to manage multiple document deadlines.

About Otis