Document Controller (3-6 Month Contract)

About EuroTech

Job Description

Key Responsibilities

• Set up and maintain the Master Document Register (MDR), document numbering, templates, and project folder structure at award/kick-off.
• Maintain a document schedule aligned to key milestones (design freeze, submittals, delivery, installation, testing & commissioning, UAT, handover).
• Prepare and issue controlled transmittals to clients/consultants and internal teams, track receipt, review status, due dates, and resubmissions.
• Control revision and approval workflows for drawings, BOQs, technical submittals, and correspondence; ensure only the latest approved documents are issued to site and stakeholders.
• Manage registers/logs (MDR, submittals, shop drawings, RFIs, transmittals, MoM, as-builts, handover) and provide weekly status reports to Project Managers.
• Coordinate engineering/design deliverables (layouts, schematics, SLDs, rack elevations, network/integration diagrams) and support design-freeze controls and traceability.
• Support procurement and logistics documentation control (vendor submittals, compliance docs, delivery notes, certificates, warranties) and maintain make/model approval traceability.
• Coordinate with Warehouse/Staging on GRNs, packing lists, serial number/asset registers, staging checklists, and dispatch documentation.
• Maintain as-built documentation throughout execution (redlines/markups) and compile closeout handover dossiers including O&M manuals, test reports, commissioning/UAT evidence, training records, warranties, and acceptance confirmations.
• Ensure document quality and compliance (titles, metadata, revision history, formatting, approval stamps where applicable) and support audit readiness by retrieving document trails within agreed timelines.
• Key Requirements
• 5+ years’ experience as a Document Controller / Project Document Controller within a Project Office/PMO (construction/ELV/AV/ICT environments preferred).
• Proven experience controlling AV meeting room and/or LED wall project documentation across the full lifecycle (design, procurement, installation, testing/commissioning, handover).
• Strong ability to read and manage AV drawings (layouts, schematics, SLDs, rack elevations) and understand drawing status (IFR/IFA/IFC, as applicable).
• Strong understanding of BOQ, technical specifications, compliance matrices, and technical submittal packages.
• High proficiency with document control platforms and Microsoft 365 (SharePoint, Teams, Excel) with excellent attention to detail and organization.
• Excellent communication skills and ability to coordinate with internal teams and client/consultant stakeholders; high ethics and confidentiality.

Key Requirements

• 5+ years’ experience as a Document Controller / Project Document Controller within a Project Office/PMO (construction/ELV/AV/ICT environments preferred).
• Proven experience controlling AV meeting room and/or LED wall project documentation across the full lifecycle (design, procurement, installation, testing/commissioning, handover).
• Strong ability to read and manage AV drawings (layouts, schematics, SLDs, rack elevations) and understand drawing status (IFR/IFA/IFC, as applicable).
• Strong understanding of BOQ, technical specifications, compliance matrices, and technical submittal packages.
• High proficiency with document control platforms and Microsoft 365 (SharePoint, Teams, Excel) with excellent attention to detail and organization.
• Excellent communication skills and ability to coordinate with internal teams and client/consultant stakeholders; high ethics and confidentiality.