Document Control - UAE National

Role overview

Responsibilities

• Manage, track, and maintain engineering and project documentation throughout the project lifecycle.
• Register, classify, distribute, and archive project documents and correspondence; maintain document control systems, databases, and registers.
• Ensure documents are stored and controlled according to company and project procedures, and keep the latest revisions available to project teams.
• Coordinate receipt, review, and transmittal of engineering deliverables; prepare and issue transmittals to clients, vendors, and stakeholders.
• Support engineering disciplines with document numbering, formatting, and filing requirements.
• Track submission deadlines and assist with progress reporting; perform quality checks against project standards and templates.
• Maintain confidential records and follow information security protocols.
• Support project close-out, document handover, and archiving.

Qualifications

• Diploma or bachelor's degree in business administration, Information Management, Engineering, or a related discipline.
• Fresh graduate or up to 2 years of administrative or document control experience.
• Strong proficiency in Microsoft Office, particularly Word, Excel, Outlook, and SharePoint.
• Excellent organizational and record-management skills, attention to detail, and accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple priorities and work to deadlines.

Key competencies

• Document and records management.
• Administrative coordination.
• Attention to detail, planning, and organization.
• Time management and team collaboration.
• Professional communication.
• Confidentiality and integrity.