Document Control Specialist

JOB SUMMARY

PRINCIPAL DUTIES AND RESPONSIBILITIES

• · Act as single point of client contact for documentation control.
• · Print, distribute and record all documents released through transmittal to relevant work groups.
• · Record, circulate client document comments.
• · Work well within GasTech & customer’s document control system to include FTP sites.
• · Initiate and track vendor document routing to ensure timely response on all vendor documents.
• · Maintain history on all project files and data books.
• · Prepare/maintain up to date document audit records.
• · Ensure stick file is released to design for “as built” drawing revisions prior to release of the manual.
• · Expedite information to ensure job book/manual is completed per contract requirements.
• · Prepare product equipment manuals and data packages.
• · Coordinate and issue documentation to customers and vendors through GasTech’s FTP site.
• · Able to communicate throughout all organizational levels.
• · Positive and cooperative attitude.
• · Reliable, punctual attendance and excellent time management skills.

SECONDARY RESPONSIBILITIES

• · Assist the project manager with management of schedules and tasks.
• · Interact with internal and external clients, scheduling meetings as necessary for the Project Management/Engineering teams.
• · Assist in determining the flow of work processes in order of importance.
• · Create various project documents using Microsoft Office Suite and other internal computer systems.
• · Perform administrative duties such as coordination of activities/meetings.
• · Produce a variety of reports as deemed necessary.
• · A high school diploma or GED equivalent is required.
• · Advanced vocational or some college experience is preferred but not required.
• · Previous experience in oil and gas and/or manufacturing is required.
• · The ability to act with integrity, professionalism, and confidentiality is required.
• · The ability to remain organized with a keen attention to detail in a fast-paced environment is required.
• · The ability to prioritize tasks and meet deadlines utilizing excellent time management skills is required.
• · Strong and effective verbal and written communication skills, interpersonal and conflict resolution skills are required.
• · Proficiency in Microsoft Office Suite including Outlook, Word, Excel, Adobe, PowerPoint, etc. is required.