Document Control Specialist
Key Skills for This Role
Full Job Posting
Document control duties
- Manage and maintain project documents using Aconex, SharePoint, or other document management systems.
- Coordinate document flow among the client, PMO team, consultants, and contractors to support timely submission, review, and approval.
- Maintain registers for drawings, RFIs, technical submittals, deliverables, compliance sheets, and program correspondence.
- Track incoming and outgoing documents with proper logging, distribution, and filing.
- Monitor document review cycles and follow up with stakeholders to secure timely responses and meet deadlines.
- Verify submissions meet program requirements, procedures, and quality standards.
- Maintain version control so only the latest approved documents are used.
- Prepare and issue transmittals with accurate records and full traceability.
- Support deliverable tracking and organized program documentation.
- Assist with audit preparation by keeping documentation complete and archived.
- Safeguard documentation confidentiality, accuracy, and integrity throughout the program lifecycle.
Qualifications
- Bachelor’s degree (BA/BS) in a relevant field.
- At least 3 years of experience as a Document Controller, including hands-on use of industry-standard DMS platforms such as Aconex, SharePoint, or EDMS.
- Strong command of written and spoken English.
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Good understanding of document-control processes, procedures, and workflows in PMO environments.
- Strong organizational and communication skills, with the ability to coordinate effectively with multiple stakeholders.
- Familiarity with administrative, clerical, and customer-service practices.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced project environment.
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