Document Control Specialist - Part Time
Role Overview
Reporting to the Document Control Operations Manager, the Part Time Document Control Specialist, plays a crucial role in producing and maintaining technical project documentation, ensuring smooth information flow across departments. This position is essential for the successful execution of engineering projects, as it involves coordinating various administrative and technical tasks that contribute to the overall efficiency and effectiveness of the project execution team. The Document Control Specialist will work closely with sales, manufacturing, engineering, quality, service, and project management to facilitate timely and accurate communication, manage critical project data, and uphold the company’s commitment to quality and customer satisfaction.
Full Job Posting
JOB TITLE: Document Control Specialist – Part Time
COMPANY OVERVIEW :
Anguil Environmental Systems, Inc. specializes in environmental technologies, offering engineered equipment and service solutions to address complex industrial air pollution control, energy recovery systems, and wastewater treatment technologies. Our diverse portfolio includes thermal and catalytic oxidizers for air pollution control, energy recovery systems to reduce operational costs and carbon footprints, as well as integrated water treatment solutions targeting various contaminants. Serving a wide range of industries —from automotive manufacturing to pharmaceuticals — Anguil is committed to delivering innovative, reliable, and cost-effective environmental compliance solutions.
JOB SUMMARY
Reporting to the Document Control Operations Manager, the Part Time Document Control Specialist, plays a crucial role in producing and maintaining technical project documentation, ensuring smooth information flow across departments. This position is essential for the successful execution of engineering projects, as it involves coordinating various administrative and technical tasks that contribute to the overall efficiency and effectiveness of the project execution team. The Document Control Specialist will work closely with sales, manufacturing, engineering, quality, service, and project management to facilitate timely and accurate communication, manage critical project data, and uphold the company’s commitment to quality and customer satisfaction.
RESPONSIBILITIES
- The Document Control Specialist will be expected to:
- Monitor and track operations metrics and maintain databases
- Provide clerical and administrative support to the sales, operations and document control departments.
- Ensure that technical sales proposals, Operation & Maintenance (O&M) Manuals, and Material Data Records (MDR) are constructed according to internal, customer, and industry standards.
- Maintain and organize documentation within project management and engineering technical review software to facilitate easy access, retrieval, and version control.
- Develop strong project knowledge to provide real-time project status updates and anticipate customer needs.
- Manage external customer document submittal portals
- Coordinate with sales, project management, and other departments to ensure timely review, submission/transmittal, and approval of documentation
- Analyze data to identify trends and issues, creating reports to inform decision-making
- Interface with other departments to streamline cross-functional information transfer
- Support and maintain documentation workflows, processes, and playbooks
- Ensure compliance with company policies and procedures in all tasks
- Consistently demonstrate and uphold the company’s four core values through actions, decisions, and interactions
- Foster a respectful, inclusive, and collaborative environment that supports learning and teamwork
- Other responsibilities and duties as assigned, to ensure the effective utilization of the company’s resources and to ensure customer satisfaction
Required
Proficiency in MS Office applications (Excel, Word, Outlook, SharePoint)
Proficiency with documentation tools, Markdown, or content management systems
Strong knowledge of document control processes and best practices, including electronic document management systems
Comfort operating in a technical environment
Willingness to learn and understand technical terminology and systems
Attention to detail and ability to ensure document accuracy and completeness
High level of organization and ability to work independently
Ability to manage competing priorities in a fast-paced environment
Preferred
Demonstrate experience supporting a large group of diverse professional staff
Excellent technical skills with web-based applications and Microsoft Office applications, including technical writing
Ability to compile and edit presentation details from multiple people and sources
Experience with Enterprise Resource Planning and Customer Relationship Management systems
Required
Associate’s degree in technical business, or related discipline with significant relevant experience
2 to 4 years of experience in technical writing, document control, operations administration or a related field
Preferred
Experience in capital or commercial equipment
Experience in a similar role within an engineering or technical environment
Additional certifications or training in project management or document control
Demonstrated experience supporting a large group of diverse professional staff
JOB SNAPSHOT Position Based in: Milwaukee, WI; Hybrid
Position Type: Part-Time; Non-Exempt; 1st Shift; 20-30 hours/week
Reports to: Document Control Operations Manager
Department: 47 – Mfg./Purchasing
Travel: N/A
**The above is intended to describe the general content of and requirements for the performance of the job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. **We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. ** Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
About Anguil Environmental Systems, Inc.
Family-owned industrial environmental technology supplier designing and servicing air-pollution, wastewater-treatment, and energy-recovery systems for manufacturers.
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