Document Control Manager

Role overview

Document management and control

• Develop and implement project document control procedures, workflows, and standards.
• Manage document receipt, registration, numbering, distribution, tracking, filing, revisions, approvals, superseded records, and archives.
• Maintain electronic and physical filing systems in accordance with project requirements and procedures.

Engineering documentation and EDMS

• Manage engineering, design, construction, testing, commissioning, and handover documentation.
• Coordinate review and approval workflows for drawings, specifications, technical submittals, and reports; track status and timely stakeholder responses.
• Maintain master document registers and transmittal logs.
• Administer EDMS platforms such as Aconex, SharePoint, Autodesk Construction Cloud, or similar; manage accurate uploads, access permissions, and document security.
• Train and support project teams in document management systems.

Reporting, compliance, and handover

• Prepare weekly and monthly reports and monitor document turnaround times and KPIs.
• Ensure compliance with client, contractual, ISO 9001, and company document management standards; support internal and external audits.
• Coordinate documentation with project managers, engineers, contractors, consultants, and client representatives.
• Compile handover documentation, including as-built drawings, operation and maintenance manuals, testing records, and quality records; coordinate final client turnover.
• Maintain project archives and records retention processes.

Leadership

• Lead and supervise Document Controllers and Records Management personnel; allocate workloads and monitor team performance.
• Develop document control training and best practices and drive continuous improvement.

Qualifications and experience

• Bachelor’s degree in business administration, information management, engineering, construction management, or a related discipline.
• 10–15 years of document control experience.
• At least 10 years in a managerial role on major rail, metro, transportation, or infrastructure projects.