Document Control Manager (Rail/Metro)

Overview

Context

Missions And Main Duties

• Develop and implement document control procedures
• Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
• Manage electronic document management systems (EDMS)
• Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity
• Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes
• Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.
• Train and mentor team members document control procedures, EDMS usage, and best practices.
• Conduct document audits to identify areas for improvement and ensure compliance with established standards.
• Prepare reports on document status, compliance issues, and key performance indicators for project management.
• Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
• Identify and address any problems related to document access, version control, or filing discrepancies.

Profile And Skills

• Strong understanding of document control principles and best practices
• Proficiency in electronic document management systems (EDMS)
• Excellent organizational and time management skills
• Detail-oriented with high accuracy standards
• Effective communication and interpersonal skills to collaborate with diverse teams
• Experience in project management or related field
• Ability to lead and mentor a team
• Proficient in Microsoft Office Suite
• Experience in the Middle East, ideally Saudi Arabia will be preferred
• Systra is an equal opportunities company; this position is open to all applicants.