Document Control Lead

Overview

• Leads document control and information management activities for the project, ensuring effective use of EDMS, compliance with procedures, and accurate handling of technical documentation.
• Oversees document flow between stakeholders and ensures timely, compliant handover of project information to operations.
• Lead the implementation and administration of document control systems and processes of EDMS (Project Information Management System) to the PMT.
• Oversee the control, accuracy, and timely distribution of all Onshore Project documentation.
• Ensure compliance with project standards, including templates, metadata, and distribution requirements.
• Coordinate document reviews and follow up to meet project timelines and PMT expectations.
• Manage document numbering, tracking, and alignment with operations requirements.
• Provide guidance to the PMT on technical documentation and correspondence processes.
• Drive continuous improvement of document control and information management practices.
• Oversee electronic records management, ensuring proper capture and tracking of all project communications.
• Manage document archiving, storage optimization, and secure accessibility of records.
• Support Project Information Handover (PIH) to ensure complete and compliant transfer of documentation to operations.
• Bachelor of Science, Business or Engineering
• 8 years' experience in document control, including at least 4 years in the oil and gas industry within technical project environments and proven 1year supervisory experience or acting role, with the ability to lead and manage document control teams effectively.
• Demonstrated knowledge of document management systems and archiving practices.
• Excellent written and verbal communication and strong interpersonal skills
• Demonstrated organizational skills with high attention to detail
• Ability to work independently while managing priorities, schedules, and workload efficiently
• Strong decision-making and judgment, knowing when to escalate issues
• Proven ability to manage complex tasks and deliver results within deadlines and cost constraints
• Shows initiative and accountability, contributing to continuous improvement of processes
• Effective team collaboration with an understanding of cross functional relationships
• Builds credibility and maintains professional relationships with stakeholders
• Good supervisory and coordination skills, supporting team efficiency
• Capable of working in high-pressure, dynamic project environments with a focus on safety, quality, cost, and schedule
• Adapts well to changing business environments and increasing workload complexity