Document Control Coordinator II

Role overview

Document and project coordination

• Establish and maintain a reference-document library and follow company quality-standard record-keeping and reporting procedures.
• Correlate information for projects and proposal records; type, copy, distribute, and file correspondence and meeting minutes.
• Assist project managers and directors with meeting minutes.
• Prepare mock-ups for operations manuals and job data books, including indexes, binders, dividers, cover sheets, printing, reproduction, and assembly.
• Arrange engineering document cataloguing, packing, long-term storage, or disposal at project closeout.
• Prepare transmittals for engineering documents and requisitions.
• Maintain files and computerized indexes for active engineering documents and generate requested reports.
• Maintain the project data-distribution system and schedule according to client, project, and supplier requirements.

Office and team support

• Handle office administration, furniture, maintenance requests, and materials orders.
• Track office and site-office furniture and workstation equipment.
• Support the office secretary and coordinate with the secretary, project administrators, and managers to meet office and department needs.
• Assist with social activities when requested by the Environmental Engineering Manager.

Qualifications

• Proven experience as a Document Controller or in a similar document management role.
• Demonstrated supervisory or coordination experience managing documentation teams or processes.
• Strong proficiency with document management systems and software; Aconex proficiency is required.
• Strong organizational and time-management skills, ability to prioritize, meticulous attention to detail, and commitment to accurate records.
• Solid understanding of construction or engineering project compliance and regulatory standards.
• Site-based experience is preferred; knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements is preferred.

Workplace

• The listed work location model is on-site.
• New employees must attend an in-person Day 1 onboarding at an AECOM office location.

Benefits

• Depending on employment status, benefits may include medical, dental, vision, life, disability, paid leave, well-being resources, business travel insurance, retirement savings, and employee stock purchase plans.