Document Control Coordinator II

Role overview

Document control and project support

• Establish and maintain reference-document libraries and follow company quality-standard record-keeping and reporting procedures.
• Correlate project and proposal records; type, copy, distribute, and file correspondence and meeting minutes.
• Assist project managers and directors with meeting minutes.
• Prepare mock-ups for operations manuals and job data books, including indexes, binders, dividers, cover sheets, printing, and assembly.
• Catalogue, pack, and arrange long-term storage or disposal of engineering documents at project closeout.
• Prepare engineering document transmittals and requisitions; maintain active-document files and computerized indexes.
• Produce electronic or hard-copy reports and maintain project data-distribution systems and schedules to meet client, project, and supplier requirements.

Office and team support

• Handle office administration, furniture and equipment inventories, maintenance requests, and materials orders; monitor office and site-office equipment.
• Support the office secretary and coordinate with project administrators and managers to meet office and Environmental department needs.
• Assist with arranging social activities when requested by the Environmental Engineering Manager.

Qualifications

• Proven experience as a Document Controller or in a similar document-management role; site-based experience is preferred.
• Demonstrated supervisory or coordination experience managing documentation teams or processes.
• Strong proficiency with document management systems and software, including Aconex.
• Excellent organization, time management, prioritization, attention to detail, and record-keeping accuracy.
• Solid understanding of construction or engineering project compliance and regulatory standards.
• Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements is preferred.

About AECOM

Onboarding

• New hires are required to attend an in-person Day 1 onboarding at an AECOM office location.

Benefits

• Depending on employment status, benefits may include healthcare, paid time off, voluntary benefits, well-being resources, travel insurance, retirement savings, and employee stock purchase plans.