Document Control and Data Specialist
Role Overview
Integrated Document Solutions provides end-to-end document management services to state agencies.
The Data Specialist performs production support across document preparation, data entry, scanning, digitization, warehouse operations, inventory control, fulfillment, and secure records management.
The position supports multiple operational units and helps meet customer requirements, production standards, quality and security expectations, and deadlines.
The specialist serves as a technical resource, assists with training, coordinates workflows, and may lead assigned projects or shifts.
Key Skills for This Role
Full Job Posting
Position overview
Integrated Document Solutions provides end-to-end document management services to state agencies.
The Data Specialist performs production support across document preparation, data entry, scanning, digitization, warehouse operations, inventory control, fulfillment, and secure records management.
The position supports multiple operational units and helps meet customer requirements, production standards, quality and security expectations, and deadlines.
The specialist serves as a technical resource, assists with training, coordinates workflows, and may lead assigned projects or shifts.
Production operations
- Prepare paper and electronic records for imaging and processing.
- Sort, collate, label, batch, insert, and quality-review documents.
- Operate scanners, inserters, X-ray equipment, Agissar systems, and other document-processing equipment.
- Maintain production standards, confidentiality, and chain of custody for customer records.
- Support conversion projects involving paper, microfilm, microfiche, CDs, DVDs, VHS, cassettes, and other media.
Data entry and imaging
- Perform high-volume data entry, image verification, online services, and electronic document processing.
- Validate data accuracy using imaging software and customer-specific applications.
- Test forms and validation rules for DOR Pipeline, Teleform, Fairfax, and other applications.
Position requirements
- This position is only open to Colorado state residents.
- Support customer requirements, production standards, quality expectations, security requirements, and deadlines.
- Maintain confidentiality and chain of custody for customer records.
Operational setting
- Work spans document production, warehouse operations, inventory control, fulfillment, and secure records management.
Department and employer
Integrated Document Solutions is part of the Colorado Department of Personnel & Administration and provides document management services to state agencies.
The department supports state agencies and Colorado residents through government services, including operational, financial, and human resources support.
Posting details
- The posting may fill more than one vacancy and remains active until filled or October 25, 2026.
- Applications are reviewed and interviews conducted as applications are received.
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