Division Head (Services Administrator)
Full Job Posting
Description
The Department of City Planning ensures the highest quality of life for present and future generations by providing excellent planning and enforcement services emphasizing the development of safe, healthy and fun communities where people choose to live, work and play. The City of Norfolk’s Department of City Planning is recruiting a highly motivated, self-directed individual to manage the Department’s financial and accounting activities, administrative support services, and permitting system development and maintenance. The selected candidate will exhibit exemplary leadership, budgeting proficiency, supervisory capability, and technical skills essential to advancing the Department’s operational goals.
The Department of City Planning ensures the highest quality of life for present and future generations by providing excellent planning and enforcement services emphasizing the development of safe, healthy and fun communities where people choose to live, work and play.
The City of Norfolk’s Department of City Planning is recruiting a highly motivated, self-directed individual to manage the Department’s financial and accounting activities, administrative support services, and permitting system development and maintenance. The selected candidate will exhibit exemplary leadership, budgeting proficiency, supervisory capability, and technical skills essential to advancing the Department’s operational goals.
Essential Functions
Manages the department’s operating budget, budgetary updates and analysis, monitoring and analyzing the operating budget expenditures throughout the year, and summarizing reports. Manages and supervises the development and administration of the city permitting system, including system development and coordination. Manages and supervises department vendor contracts, including the permitting system. Heads department Budget Team in the development of annual budget. Manages and supervises payment of bills, daily cash reports, revenue tracking and reports, performance metrics, fee schedules, etc. Manages the department’s payroll and financial systems, contracts, and grants, including acting as the liaison with Purchasing. Manages the department’s human resources processes. Supervises departmental administrative staff and other support staff. Provides necessary training and supervision to carry out work assignments, including cross-training to ensure backup for financial, human resources, and other administrative functions. Serves as a member of the departmental leadership team. Maintains the absolute confidentiality of all records and information. Additional responsibilities as required in a complex and changing work environment.
Manages the department’s operating budget, budgetary updates and analysis, monitoring and analyzing the operating budget expenditures throughout the year, and summarizing reports.
Manages and supervises the development and administration of the city permitting system, including system development and coordination.
Manages and supervises department vendor contracts, including the permitting system.
Heads department Budget Team in the development of annual budget.
Manages and supervises payment of bills, daily cash reports, revenue tracking and reports, performance metrics, fee schedules, etc.
Manages the department’s payroll and financial systems, contracts, and grants, including acting as the liaison with Purchasing.
Manages the department’s human resources processes.
Supervises departmental administrative staff and other support staff. Provides necessary training and supervision to carry out work assignments, including cross-training to ensure backup for financial, human resources, and other administrative functions.
Serves as a member of the departmental leadership team.
Maintains the absolute confidentiality of all records and information.
Additional responsibilities as required in a complex and changing work environment.
Education/Experience
Required: Minimum of 2-3 years demonstrated work experience managing teams in accounting supervision and computer software application. Degree in Public Administration, Business Administration, or a related field.
Minimum of 2-3 years demonstrated work experience managing teams in accounting supervision and computer software application.
Degree in Public Administration, Business Administration, or a related field.
Work Schedule
- Monday through Friday, 8:30 am to 5:00 pm
Benefits
- Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking. Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization. Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union. Retirement If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution. NOTE: The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type. Non-City Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
- Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking. Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization. Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union. Retirement
- Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization. Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union. Retirement
- Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union. Retirement
- Retirement
- The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
Supplemental Questions
I understand and will answer the following supplemental questions completely and thoroughly.
High School Diploma/GED
Some College (6 months or more)
Vocational/Technical Degree
Associate's Degree
Bachelor's Degree
Master's Degree or higher
Yes
No
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
About City of Norfolk
Municipal government serving Norfolk, Virginia’s residents, businesses, visitors, and regional community through public services.
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