District Administrative Assistant

Location: In-Office (Monday–Friday, 8:00 AM–5:00 PM)

Schedule: Full-time, with one flexible work-from-home day per week

Benefits: Medical, dental, vision, 401(k), paid time off, holidays, and additional benefits

Position Summary

The Administrative Assistant plays a critical role in supporting organizational operations by managing compliance requirements, monitoring deadlines, reviewing work products for accuracy and completeness, and developing standard operating procedures (SOPs). This position requires a highly organized, detail-oriented professional who can work independently, manage multiple priorities, and support process improvement initiatives. The role may also assist with staff training and onboarding related to administrative and compliance processes.

Key Responsibilities

Manage and track compliance requirements, ensuring all deadlines are met accurately and timely manner

Monitor calendars, key deliverables, and regulatory or contractual deadlines

Review documents and work products for accuracy, consistency, and compliance with established standards

Develop, document, and maintain Standard Operating Procedures (SOPs) to improve efficiency and consistency

Coordinate and respond to public records requests in accordance with applicable regulations and timelines

Prepare, edit, format, and manage professional correspondence, reports, and documentation

Utilize Microsoft Outlook to manage calendars, communications, and reminders

Create, update, and analyze spreadsheets, logs, and tracking tools using Microsoft Excel

Draft and revise documents using Microsoft Word and Adobe Pro

Manage electronic documents and workflows using DocuSign and Adobe Pro

Assist with training staff on administrative procedures, compliance requirements, and SOPs as needed

Maintain confidentiality and exercise discretion with sensitive information

Provide general administrative support to leadership and departments assigned

Required Qualifications

A high school diploma

Minimum of 6 years of administrative or executive support experience

Strong proficiency in Microsoft Office, with advanced skills in Outlook, Word, and Excel

Hands on experience with DocuSign and Adobe Pro

Demonstrated experience managing deadlines, compliance-related tasks, and document review

Excellent organizational, time management, and prioritization skills

Strong written and verbal communication skills

High attention to detail and accuracy

Ability to work independently in a fast paced, deadline-driven environment

Preferred Qualifications

Experience handling public records requests or similar regulatory documentation

Experience creating and maintaining SOPs or process documentation

Experience assisting with employee training or onboarding

Background working in a regulated or compliance-driven environment

Experience with Administration of Community Development Districts

To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Learn more about us at Community Management - Inframark