Department Coordinator

We are seeking an experienced, highly organized, and proactive Department Coordinator to provide executive and operational support to the Chief Information Officer (CIO) and SVP, Enterprise Applications. In this role, you will be instrumental in managing day-to-day operations, coordinating complex schedules, facilitating executive engagements, and supporting strategic initiatives across the technology organization.

The ideal candidate thrives in a fast-paced, dynamic environment, anticipates needs, exercises sound judgment, and manages competing priorities with professionalism and discretion. You are a resourceful problem solver, an effective communicator, and a collaborative team player who takes ownership of responsibilities and ensures seamless coordination across internal teams and external stakeholders.

A SNAPSHOT OF YOUR RESPONSIBILITIES

Manage complex, high-volume executive calendars, coordinating meetings, calls, and video conferences while proactively resolving scheduling conflicts and accommodating last-minute changes

Serve as a key point of contact and communication liaison for the CIO and SVP, Enterprise Applications, facilitating timely and effective communication with internal teams, senior leadership, and external partners

Coordinate executive-level meetings and engagements, including preparing agendas, presentations, reports, and supporting materials, tracking action items, and ensuring timely follow-up

Oversee logistics for internal and external speaking engagements, working closely with stakeholders to coordinate schedules, event materials, travel arrangements, and execution

Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries while accounting for shifting schedules and time zones

Support special projects and strategic initiatives, coordinating cross-functional activities, monitoring progress, and ensuring deliverables are completed accurately and on time

Plan and execute department meetings, technology summits, networking events, and executive engagements, managing logistics, invitations, venues, catering, and follow-up activities

Draft, review, and proofread executive correspondence, presentations, and other communications, ensuring accuracy, professionalism, and alignment with organizational priorities

Handle confidential and sensitive information with the highest level of integrity, professionalism, and discretion

Partner with teams across the organization to facilitate collaboration, streamline administrative processes, and support departmental priorities

Anticipate executive and departmental needs, proactively identify potential challenges, and prioritize time-sensitive matters to maintain operational efficiency

WHAT YOU WILL NEED

Experience providing administrative and operational support to senior executives in a fast-paced, dynamic environment

Demonstrated ability to manage complex executive calendars, coordinate meetings, and organize events with exceptional attention to detail

Strong organizational, time management, and prioritization skills, with the ability to balance multiple competing demands and meet tight deadlines

Experience coordinating cross-functional projects, tracking deliverables, and supporting strategic initiatives

Excellent written and verbal communication skills, including strong proofreading abilities and experience preparing professional correspondence

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint

Strong interpersonal skills and the ability to build effective working relationships with executives, colleagues, and external stakeholders

Proactive, resourceful, and solutions-oriented approach, with the ability to work independently and anticipate needs

Sound judgment, professionalism, and discretion when handling sensitive and confidential information

Flexibility and adaptability to shifting priorities, evolving business needs, and last-minute scheduling changes

Ability to maintain composure, exercise initiative, and follow through on responsibilities in a high-volume environment

Regular, on-site attendance at the workplace a minimum of 3 days per week is an essential function of the position. Selected candidate must be able to reliably meet this requirement.

NICE TO HAVE, BUT NOT A DEALBREAKER

Experience supporting C-suite executives or senior technology leadership

Experience working within a technology organization or supporting enterprise technology teams

Familiarity with coordinating large-scale corporate events, executive presentations, or external speaking engagements

Experience supporting geographically distributed teams and coordinating across multiple time zones

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Learn more about Fox Tech at https://tech.fox.com

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $25.75-43.27 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

View more detail about FOX Benefits.