Department Administrator Senior

Role overview

Responsibilities

• Provide day-to-day administrative and operational support throughout the project lifecycle.
• Maintain project documentation, records, reports, schedules, trackers, and correspondence; update project data in applicable systems.
• Support order management and ERP activities, including follow-up, material status, documentation, and transaction coordination.
• Coordinate with Planning, Materials, Logistics, Engineering, Sourcing, Finance, and other internal functions.
• Collect documentation and process invoice requests; prepare routine project and customer status reports under Project Manager guidance.
• Identify and escalate documentation, material, order, and process discrepancies that could affect execution.
• Support compliance with project processes, procedures, contractual requirements, and documentation standards.

Requirements

• Bachelor's degree from an accredited university, or high school diploma/GED with at least five years of relevant Services experience.
• Fluent written and spoken English; proficient in Microsoft Office, particularly Excel.
• Oracle ERP experience is preferred.
• Strong administrative, organizational, coordination, follow-up, communication, and collaboration skills.
• Ability to manage multiple priorities and documentation requirements, maintain accurate records, work independently, and identify discrepancies.
• Proactive, structured, customer-focused approach with strong attention to detail and follow-through.

Work arrangements

• Flexible working arrangements may be aligned with business and customer requirements.

Benefits

• Work-life balance policies and wellbeing activities, private medical care options, life insurance and disability programs, financial programs, and voluntary benefits.