Department Administrator Leukemia

• Review and administer departmental and programmatic budgets in accordance with institutional guidelines and strategic plans • Monitor expense and income activity for all centers and ensure timely, accurate financial tracking • Reconcile chart field strings and evaluate monthly balances for financial accuracy • Apply institutional and state guidelines related to purchasing, travel, check requests, and other expenditures • Utilize institutional financial systems to monitor and analyze financial activity • Conduct financial analyses for new and proposed programs through development of proformas • Protect departmental assets, records, and property from losses, errors, and irregularities • Prepare and provide required budgetary and financial reports • Coordinate capital equipment requests and requisitions following approval processes • Support financial planning, forecasting, and resource allocation decisions

• Oversee preparation and coordination of grant proposals and contractual agreements • Review budget, staffing, and space requirements for grants prior to submission • Monitor grant and contract activity for compliance with applicable regulations and deadlines • Ensure timely processing of grant-related materials through appropriate divisional channels • Manage administrative responsibilities associated with research programs and sponsored activities

• Coordinate physical resource utilization, including space planning, inventory control, and property maintenance • Assist with relocations, renovations, and facility planning initiatives • Maintain the appearance and functionality of assigned departmental spaces • Coordinate effectively with institutional departments and organizational peers to achieve goals • Anticipate operational barriers and opportunities and develop plans to address them • Organize and direct assigned operational areas and activities • Develop, implement, and evaluate departmental communication strategies • Promote effective information exchange across department, division, and institution

• Ensure appropriate selection, orientation, utilization, and evaluation of personnel • Conduct annual performance evaluations for direct reports using institutional systems • Coordinate and support evaluations of indirect reports • Develop and maintain performance standards focused on measurable job-specific outcomes • Ensure employees maintain current position descriptions and performance expectations • Provide ongoing coaching, performance feedback, and corrective action when needed • Promote professional development, training, and continuing education opportunities • Foster an environment that encourages employee engagement and high performance • Make fair and consistent personnel-related decisions • Recognize employee contributions and prepare requested workforce reports

• Collaborate with the Chair to develop long-term strategic business plans for the department • Develop, implement, and assess plans supporting long-term financial and operational goals • Produce volume reports and serve as a liaison for marketing initiatives • Manage multiple projects through accurate tracking of deadlines, progress, and stakeholder input • Keep department leadership informed of project status and anticipated deadlines • Design systems and processes that improve efficiency, effectiveness, and service quality • Develop and maintain internal controls that protect departmental and institutional integrity • Ensure compliance with health, fire, safety, and regulatory requirements • Implement policies and procedures supporting staffing, grants management, academic appointments, recruitment, promotions, documentation requirements, and training programs • Partner with information systems support teams to resolve connectivity and software issues and develop technology-based solutions that improve departmental effectiveness

EDUCATION: Required: Bachelor's Degree Preferred: Master's Degree

EXPERIENCE: Required: Seven years progressive and responsible healthcare / research or business management experience to include three years in a management role. With Master's degree, five years progressive and responsible healthcare, research or business management experience to include three years in a management role. Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.

Preferred: Extensive academic, clinical, and research operations experience is preferred. Candidates should demonstrate complex clinical and financial research expertise, including direct clinical research finance experience and a comprehensive understanding of service line activities. A proven track record of executing initiatives effectively, developing innovative solutions to complex challenges, and exhibiting strong decision-making and leadership capabilities is essential for success in this multifaceted role.

Excellent organizational skills and the capacity to manage a large number of competing priorities are required. The role demands exceptional communication skills, with the ability to convey information clearly and effectively to a broad range of stakeholders, foster open dialogue, and facilitate collaborative efforts that drive results.

Experience coordinating and overseeing human resources activities including hiring, onboarding, promotions as well as direct people management, is critical. Additionally, the ability to collaborate on initiatives to grow demand, strategically transform operations, and contribute to institutional growth through innovative planning and partnership development will be key to excelling in this position.