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Data Services Administrator

27560-Bioengineering
Houston, USA
Full-time
Mid
Onsite
Discovered Today
CommunicationOracleWorkday

Full Job Posting

Skills:

  • Strong clerical, interpersonal, and organizational skills
  • Excellent computer skills
  • Ability to exercise judgment and apply basic reasoning skills
  • Strong attention to detail
  • Preferences:
  • Two or more (2+) years of related experience
  • Experience in nonprofit and/or higher education settings
  • Excellent organizational skills
  • Excellent verbal and written communication skills
  • Excellent customer service skills
  • High levels of organization, accuracy, and time-management skills
  • Ability to work with frequent interruptions
  • Goal-oriented with the ability to prioritize a heavy workload
  • Willingness to take ownership of assignments and follow through with minimal supervision
  • Ability to maintain a high level of confidentiality
  • Additional computer skills:
  • Experience with Blackbaud CRM or another advancement database system
  • Proficiency in database entry and reporting, online data processing, and general internet applications
  • Ability to utilize data tools to manage, analyze, and validate data
  • Experience working in a Windows environment
  • Proficiency in Microsoft Office Suite
  • Familiarity with ERP systems (Oracle, Workday, etc.)
  • Essential Functions:
  • Establishes complex recordkeeping procedures, including cross-indexing by multiple factors and designing necessary forms
  • Maintains existing databases and develops guidelines to ensure data integrity; may integrate data from multiple sources
  • Utilizes computer applications to manipulate and report complex data
  • Develops new tools to assist with data collection and analysis
  • Works with data providers to discuss and clarify data ambiguities, inconsistencies, and other issues
  • Performs audits of their own work or that of others to ensure compliance with established procedures
  • Selects and applies appropriate formulas, computer programs, or applications based on data content
  • May provide administrative support
  • Performs other duties as assigned
  • Additional Functions:
  • Prepares logs of check gifts, credit card gifts, securities, wire transfers, and pledges for data entry
  • Serves as the subject matter expert for revenue data entry into the alumni/development database system
  • Processes revenue adjustments
  • Coordinates gift memo preparation
  • Processes new gift fund requests and serves as a liaison with the Controller’s Office
  • Oversees matching gift requests
  • Prepares deposit vouchers for submission to the Bursar’s Office, as needed
  • Reviews and distributes monthly pledge reminders
  • Provides routine and project-based support for the Data Services team
  • Proactively contacts campus partners to confirm information and ensure accuracy, as needed
  • Maintains frequent contact with division staff and other university offices
  • Works in an open-office environment
  • Spends significant time working at a computer workstation
  • University HR | Benefits: https://knowledgecafe.rice.edu/benefits Rice Mission and Values: Mission and Values | Rice University
  • Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.
  • If you have any additional questions, please email us at [email protected]. Thank you for your interest in employment with Rice University.

Qualifications

  • Strong clerical, interpersonal, and organizational skills
  • Excellent computer skills
  • Ability to exercise judgment and apply basic reasoning skills
  • Strong attention to detail
  • Two or more (2+) years of related experience
  • Experience in nonprofit and/or higher education settings
  • Excellent organizational skills
  • Excellent verbal and written communication skills
  • Excellent customer service skills
  • High levels of organization, accuracy, and time-management skills
  • Ability to work with frequent interruptions
  • Goal-oriented with the ability to prioritize a heavy workload
  • Willingness to take ownership of assignments and follow through with minimal supervision
  • Ability to maintain a high level of confidentiality
  • Experience with Blackbaud CRM or another advancement database system
  • Proficiency in database entry and reporting, online data processing, and general internet applications
  • Ability to utilize data tools to manage, analyze, and validate data
  • Experience working in a Windows environment
  • Proficiency in Microsoft Office Suite
  • Familiarity with ERP systems (Oracle, Workday, etc.)
  • Establishes complex recordkeeping procedures, including cross-indexing by multiple factors and designing necessary forms
  • Maintains existing databases and develops guidelines to ensure data integrity; may integrate data from multiple sources
  • Utilizes computer applications to manipulate and report complex data
  • Develops new tools to assist with data collection and analysis
  • Works with data providers to discuss and clarify data ambiguities, inconsistencies, and other issues
  • Performs audits of their own work or that of others to ensure compliance with established procedures
  • Selects and applies appropriate formulas, computer programs, or applications based on data content
  • May provide administrative support
  • Performs other duties as assigned
  • Prepares logs of check gifts, credit card gifts, securities, wire transfers, and pledges for data entry
  • Serves as the subject matter expert for revenue data entry into the alumni/development database system
  • Processes revenue adjustments
  • Coordinates gift memo preparation
  • Processes new gift fund requests and serves as a liaison with the Controller’s Office
  • Oversees matching gift requests
  • Prepares deposit vouchers for submission to the Bursar’s Office, as needed
  • Reviews and distributes monthly pledge reminders
  • Provides routine and project-based support for the Data Services team
  • Proactively contacts campus partners to confirm information and ensure accuracy, as needed
  • Maintains frequent contact with division staff and other university offices
  • Works in an open-office environment
  • Spends significant time working at a computer workstation
  • University HR | Benefits: https://knowledgecafe.rice.edu/benefits
  • Rice Mission and Values: Mission and Values | Rice University
  • Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.
  • If you have any additional questions, please email us at [email protected]. Thank you for your interest in employment with Rice University.

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