Data Processing Associates (On-Site)

Join Neumo's Chicago Scanning Operations team and play an important role in preserving historical, legal, and government records for future generations.

Our team partners with local government agencies to convert physical records into secure, high-quality digital archives. As a Document Processing Associate, you'll work hands-on with a variety of materials, including microfilm, roll film, books, files, and paper documents, helping ensure important information remains accessible and protected.

This is an excellent opportunity for individuals who enjoy detail-oriented work, thrive in structured environments, and take pride in producing accurate results. No prior scanning experience is required. We provide training for candidates who demonstrate reliability, strong attention to detail, and a willingness to learn.

Duties and Responsibilities:

Document Preparation & Scanning

Prepare materials for scanning by removing staples, bindings, paper clips, and other fasteners

Operate document scanning and imaging equipment

Capture high-quality digital images of paper records, books, files, microfilm, roll film, and other archival materials

Organize, stage, track, and return documents throughout the scanning process

Follow established procedures for handling confidential and sensitive records

Inventory & Data Management

Maintain accurate inventory records using Microsoft Excel and internal systems

Perform data entry and document tracking activities

Verify document counts and maintain accurate project records

Quality Control & Digital Processing

Review scanned images for accuracy, completeness, and image quality

Verify that records meet project and client requirements

Perform basic image corrections when needed

Identify and resolve scanning errors

Teamwork & Professionalism

Communicate effectively with supervisors, project leads, and team members

Support project deadlines and production goals

Represent Neumo professionally while working at client locations

Follow all confidentiality, security, and document-handling procedures

Education and Experience:

High School Diploma or equivalent

Experience in document scanning and data entry

Experience with scanning equipment such as OPEX, Inotec, or similar production scanners

Experience working with microfilm or roll-film scanning

Experience performing quality control or production-based work

Familiarity with digital imaging concepts such as file formats, image resolution, and image quality

Knowledge, Skills and Abilities:

Basic computer skills and ability to learn new software quickly

Proficiency with Microsoft Excel

Familiarity with Microsoft Outlook, Word, and Teams

Strong attention to detail and commitment to accuracy

Ability to follow established procedures and instructions

Reliable attendance and punctuality

Thrive in structured, process-driven environments

Enjoy staying productive and maintaining a consistent workflow

Take pride in producing accurate, high-quality work

Demonstrate reliability and strong attendance habits

Work efficiently while maintaining attention to detail

Adapt to changing project priorities and assignments

Support team goals and contribute positively to the work environment

Take initiative to learn new skills and support the continued growth of the scanning operations team

Work Environment:

Work is performed primarily at client locations where records are stored and processed

Project sites may include office environments, records facilities, or warehouse-style locations

Team members may be assigned to different projects based on business needs

Moderate noise levels and regular use of scanning equipment, computers, and office technology

Professional conduct is required at all times, as employees represent Neumo while working on-site

Team members may be assigned to different projects, document types, and client locations based on business needs, project schedules, and operational priorities.

Physical Demands:

Ability to lift and move materials weighing up to 30-50 pounds, depending on project needs

Frequent movement of files, boxes, books, film, and document containers

Ability to sit or stand for extended periods while performing repetitive tasks

Regular use of computers, scanners, printers, and other office equipment

Ability to move throughout office, records-storage, and warehouse environments

Neumo Summary:

With the backing of four decades of public sector expertise and corporate capability, Neumo has successfully supported government services. Neumo was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.

Neumo is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Neumo offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.

Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

Neumo is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.