Customer Service Specialist Admin

Position Overview

Customer Support

• Respond to customer inquiries via email, live chat, phone, and other communication channels in a professional and timely manner.
• Resolve customer concerns by identifying solutions and ensuring complete customer satisfaction.
• Assist customers with account information, product or service questions, billing inquiries, and general support requests.
• Escalate complex issues to the appropriate departments when necessary.
• Conduct follow-up communications to ensure successful issue resolution.
• Maintain a positive and professional customer experience throughout every interaction.

Administrative Duties

• Maintain and update customer records within the company's CRM and internal databases.
• Process customer documentation, service requests, and administrative forms accurately.
• Schedule meetings, appointments, and follow-up calls when required.
• Prepare reports on customer service performance and administrative activities.
• Assist with onboarding documentation for new clients.
• Organize digital files, maintain records, and ensure data accuracy.
• Support internal teams with administrative coordination and documentation.
• Monitor shared inboxes and distribute inquiries to the appropriate departments.

Collaboration & Operations

• Coordinate with Sales, Marketing, Finance, and Operations teams to resolve customer issues efficiently.
• Recommend process improvements to enhance customer satisfaction and operational efficiency.
• Help maintain internal knowledge bases and standard operating procedures.
• Participate in team meetings and training sessions.

Qualifications

Technical Skills

• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with Google Workspace (Docs, Sheets, Drive, Calendar).
• Familiarity with CRM platforms such as Salesforce, HubSpot, Zendesk, Freshdesk, or similar software.
• Comfortable using video conferencing platforms including Zoom and Microsoft Teams.
• Ability to learn new software and systems quickly.

Preferred Qualifications

• Experience in remote customer support or administrative roles.
• Knowledge of digital marketing, media, or technology industries is a plus.
• Experience with project management or collaboration tools such as Asana, Trello, Monday.com, or ClickUp.
• Strong time management and self-motivation in a remote work environment.