Customer Service Representative

Respond to customer inquiries received by phone, email, or web and document all communications in Salesforce.

Work Order & Schedule Management

Issue Resolution & Quality Assurance

Parts & Logistics Coordination

Reporting & Continuous Improvement

Qualifications

• High school diploma or GED equivalent minimally required; Associate’s degree is preferred.
• 1+ years in customer service, field service coordination, or warranty operations; experience in construction or builder-facing environments preferred.
• Proficient with Microsoft Word, Outlook, and Excel required; experience with Salesforce and AS400 preferred.
• Ability to participate in monthly field visits (local travel) and customer coordination while building relationships through delivering on time and complete.
• Excellent written and verbal communication; able to present information clearly to customers and internal partners.
• Proven ability to multi-task, meet deadlines, and manage competing priorities in a fast-paced environment. Ability to diagnose practical problems, adapt standardized procedures to variable field conditions, and propose workable solutions.
• Equal Employment Opportunity
• MasterBrand Cabinets LLC is an equal opportunity employer. MasterBrand Cabinets LLC’s policy is not to discriminate against any applicant or employee based on race, color, religion, sex, gender identity or expression, national origin, ancestry, age, disability/handicap status, marital status, military status, sexual orientation, genetic history or information, or any other basis protected by federal, state or local laws. MasterBrand Cabinets LLC also prohibits harassment of applicants or employees based on any of these protected categories. It is also MasterBrand Cabinets LLC’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
• Reasonable Accommodations
• MasterBrand Cabinets LLC is committed to working with and providing reasonable accommodations to individuals with disabilities. If you have a disability and wish to discuss potential accommodations related to applying for employment, please contact us at [email protected].

Responsibilities

• Customer Communication & Service Coordination
• Respond to customer inquiries received by phone, email, or web and document all communications in Salesforce.
• Provide updates regarding service requests, scheduling, and issue resolution.
• Serve as a primary point of contact between customers, builders, field service representatives, sales teams, and subcontractors.
• Work Order & Schedule Management
• Create, maintain, and close service work orders and warranty appointments in Salesforce.
• Schedule service appointments, coordinate technician assignments, and adjust schedules as project timelines change.
• Track construction schedules and align service visits to minimize delays and missed appointments.
• Issue Resolution & Quality Assurance
• Investigate customer concerns, identify root causes, and coordinate corrective actions with internal teams and field personnel.
• Verify service completion, parts usage, and customer sign-off before closing work orders.
• Track warranty claims, incomplete services, and recurring issues, escalating when necessary.
• Parts & Logistics Coordination
• Coordinate parts availability to support scheduled service appointments.
• Monitor shortages, damages, backorders, and other issues that may impact service delivery.
• Reporting & Continuous Improvement
• Enter customer orders and quotes into company systems.
• Maintain knowledge of MasterBrand products, processes, and systems.
• Identify recurring issues and opportunities for process improvement.
• Contribute to SOPs, training efforts, and team best practices.