Crewing Assistant

Overview

Responsibilities

• Responsible for full administrative support to the Crewing Department in all aspects of Crew Management of seafarers engaged on board Astro vessels.
• Responsible to ensure all crew documents are properly filed and vetted, effectively working closely with the Manning agent.
• Maintaining an effective and user-friendly document control system for recording and tracking purposes.
• Ensuring day-to-day crew operation and crewing support are met consistently and facilitate a good working environment and interaction between agents and office.
• Efficiently coordinate and execute any crewing related tasks instructed by the Crewing Department.
• Application and submission of Crew Flag Endorsements - knowledge and experience with application and submission for MPA Singapore, Marshall Islands, Panama etc. is a must.
• Arranges Visa LOI application.
• Arranges crew entry and exit visas.
• Arrange travel bookings for on signer and off signer.
• Medical and Training bookings
• .
• Assist on all crewing issues.
• *Perform ad-hoc duties:*
• 1.
• Check all incoming Invoices and ensure entries are recorded through an accounting software.
• 2.
• Raise POs in a timely manner.
• 3.
• Coordinate with Accounts on final approved POs to ensure records are in place.
• 4.
• Arrange delivery on board the vessel for any crew related matters - Crew Document, Certificates, and others.
• 5.
• Effectively liaise with other departments when required.

Skills and Experience

• Must have prior experience and exposure on Crewing for Marine industry. Oil and Gas is preferred.
• Experience in handling crew matters in Middle East is an advantage.
• Minimum 2 years of crewing experience is preferred.
• Strong knowledge on MLC 2006, crew's competency, STCW requirements, Flag State requirements and other vessel crew matters.
• Strong organisational skills and excellent attention to detail.
• Highly efficient, tactful, adaptable, and resourceful in dealing with all crew matters.
• Ability to work independently and able to quickly identify pros and cons whilst making reasonable and measured decisions.
• Ability to handle pressure on a frequent basis.
• Strong communication and written skills.
• Fluent in both spoken and written English.

Qualifications

• Minimum Bachelor's or Undergraduate Degree-holder from University or College