Corporate Services Manager

About This Role

Job Purpose

The Corporate Services Manager is responsible for the day-to-day administration and maintenance of legal entities (companies, foundations, trusts, SPVs), ensuring full compliance with statutory, regulatory, and internal governance requirements. This role supports the efficient operation of corporate structures and acts as a key liaison between clients, service providers, and internal departments

with company formations, renewals, amendments, visas, regulatory filings, document management, and liaison with free zones, mainland authorities, banks, and other government entities.

Key Responsibilities

• Manage the full cycle of  company incorporation, renewal, amendment, liquidation, and restructuring  across UAE mainland, free zone, offshore jurisdictions, and financial free zones, including  DIFC and ADGM .
• Support clients with the establishment, administration, amendment, and ongoing maintenance of  DIFC Foundations and ADGM Foundations , including liaison with registered agents, authorities, and relevant service providers.
• Advise clients and internal team members on suitable UAE business structures, licence activities, shareholding arrangements, foundation structures, office requirements, visa eligibility, and authority requirements.
• Liaise with UAE government authorities, free zones, economic departments, immigration, labour, notaries, courts, embassies, banks, and other relevant bodies.
• Oversee the preparation, submission, tracking, and completion of licence applications, corporate amendments, establishment cards, immigration files, visas, labour approvals, foundation applications, and related documentation.
• Ensure all client files, corporate records, registers, constitutional documents, foundation charters/by-laws, powers of attorney, UBO declarations, ESR filings, and compliance documents are accurate and up to date.
• Monitor UAE regulatory changes affecting company formation, licensing, immigration, labour, corporate tax, AML, ESR, UBO, compliance obligations, and  DIFC/ADGM foundation requirements .
• Support clients with visa and immigration processes, including investor and golden visas, employment visas, dependent visas, renewals, cancellations, medical tests, Emirates ID, and status changes.
• Coordinate with banks and assist clients with corporate bank account opening requirements, KYC documentation, and compliance queries.
• Manage client communication, provide clear status updates, explain regulatory requirements, and ensure a high level of service delivery.
• Supervise and guide corporate services executives, PROs, and administrative staff to ensure accuracy, efficiency, and timely completion of tasks.
• Review invoices, government fees, quotations, and disbursements to ensure accurate billing and cost recovery.
• Maintain strong relationships with UAE free zones, mainland authorities, registered agents, service providers, and strategic partners.
• Identify process improvements to streamline corporate services operations, reduce delays, and improve client experience.
• Ensure confidentiality, proper document control, and compliance with internal policies and UAE legal and regulatory requirements

Qualifications & Experience

·       Education Diploma or Bachelor’s degree in Law, Administration, Business, Finance, or related field

·       Experience minimum 3–5 years in corporate services, company secretarial, trust administration, or legal admin

·        Fluent in English (written & spoken); additional languages a plus

·        Familiarity with company registry platforms and entity management systems

Key Skills & Competencies

• Strong knowledge of corporate law and entity governance (local & offshore)
• Excellent organizational and document-handling skills
• Working knowledge of regulatory frameworks in DIFC, DET, Dubai Freezones, global corporate services
• Experience in a trust company, corporate service provider, law firm, or family office.
• Proficient in drafting and reviewing resolutions, company minutes, filings, and legal correspondence
• Professional Development Encouraged
• STEP Membership (Society of Trust and Estate Practitioners)
• ICSA/CGI (Chartered Governance Institute) certifications
• Ongoing AML/KYC or regulatory training