Corporate Receptionist

Company Description

Role Description

Responsibilities

• include performing various clerical tasks, supporting administrative workflows, and ensuring a welcoming and efficient environment for clients, vendors, and employees.
• Essential Responsibilities include
• :
• Provide general support and assistance to guests and employees and ensure guests and employee satisfaction.
• Handle internal and external telephone calls in a behavioral manner: screening phone calls and routing callers to the appropriate party.
• Coordinate with internal employees and guests for meetings; ensuring that guests are routed to proper meeting rooms.
• Maintain polite and professional communication via phone and e-mail.
• Maintain and share HR communications to all employees in the company, including

• Monthly Birthday Banner

• Communication Emails sent as per request.

• Monthly Overtime Reports

• Bulletin Boards Update and design

• Corporate Events Coordination Support

• Other HR Related postings as per request
• Handling credit card transactions of walk-in customers; advising them of options for payments and guiding them accordingly.
• Prepare and monitor sales invoices, supporting documents for filing and remittance to the Finance Department, summary of expenses and cheque collection.
• Handle administrative and clerical works such as filing, encoding, scanning for any Butchershop department.
• Anticipate the needs of others to ensure seamless and positive work environment.
• Any other duties assigned by Reporting Manager.
• Maintaining log books of visitors, incoming and outgoing documents.

Qualifications

• Proficient in Phone Etiquette and Receptionist Duties to handle calls, direct inquiries, and welcome guests professionally.
• Strong Clerical Skills, including organizing and managing essential documents and administrative functions.
• Excellent Communication and Customer Service skills to effectively interact with clients, vendors, and employees.
• Ability to prioritize tasks, maintain confidentiality, and work efficiently in a dynamic office environment.
• Previous experience as a receptionist or in an administrative role is advantageous.
• Proficiency in MS Office tools and other office management software is preferred.
• High school diploma or equivalent is required; additional certification in office administration is a plus.