Coordinator, Proposals

Role overview

Responsibilities

• Coordinate small and medium RFx responses independently and support larger, more complex pursuits.
• Lead proposal kickoffs and coordination touchpoints, aligning schedules, deliverables, and responsibilities.
• Review RFx documents to identify deliverables, compliance requirements, risks, and submission components.
• Build and manage proposal schedules and track inputs from cross-functional contributors.
• Review proposals for compliance, identify gaps, and coordinate resolutions; manage document control, versioning, and submission logistics.
• Write and edit responses tailored to client requirements and evaluation criteria; support win themes, value propositions, and executive summaries.
• Create and customize proposal graphics and layouts using PowerPoint and approved brand templates.
• Update proposal content libraries, maintain version control, and support effective content reuse.
• Support onboarding and informal mentoring of junior coordinators; contribute to process improvements, lessons learned, and performance tracking.

Qualifications

• 2–4 years of proposal coordination experience; utilities, construction, or infrastructure experience is preferred.
• Able to manage RFx responses independently in fast-paced, deadline-driven environments.
• Strong writing, editing, and proofreading skills with a client-focused mindset.
• Advanced proficiency in Microsoft Word, PowerPoint, SharePoint, and Adobe Acrobat.
• Able to analyze RFx requirements, identify risks, and proactively resolve issues.
• Strong stakeholder management skills; confidence working with estimating, operations, legal, and business development teams.
• APMP Foundation certification is preferred; Practitioner certification is an asset.
• Communications, marketing, journalism, or business degree, or equivalent professional experience.

Compensation

• Expected pay range is $70,000–$78,000 per year; individual pay depends on factors including location, education, experience, skills, and job conditions.

About Aecon

Hiring information

• Aecon may use artificial intelligence tools to assist with screening and reviewing candidates; final decisions are made by Aecon team members.
• Accommodations are available upon request during the interview and hiring process.