Coordinator - Proposal Support (UST)
Key Skills for This Role
Full Job Posting
Responsibilities
- Coordinate with technical SMEs, business, graphics, and support functions to gather inputs, drive alignment, and ensure timely delivery of all proposal components.
- Support seniors to develop and refine high-quality proposal content, including executive summaries, project descriptions, and resumes, ensuring alignment with client requirements, win themes, and strategic messaging.
- Ensure strict compliance with RFP/RFQ requirements, including formatting, branding, document accuracy, and completeness, while maintaining high standards of quality control.
- Manage and maintain proposal knowledge assets, including templates, resumes, project sheets, and content repositories, to enable consistency and reuse across proposals.
- Identify and escalate proposal risks, gaps, and compliance issues early, enabling timely resolution.
- Facilitate collaboration between US and GCC teams, ensuring seamless communication, time zone coordination, and efficient delivery of proposal milestones.
- Drive process improvement, standardization, and efficiency initiatives, while mentoring junior team members and providing quality oversight on proposal deliverables.
Qualifications
- Key Competencies / Skills
- Bachelor’s degree, with a preference for a degree in Engineering, journalism or English
- 2 to 5 years of experience in proposal development and coordination or a similar environment
- Strong proposal/bid management and coordination skills
- Excellent writing, editing, and communication abilities
- High attention to detail and ability to work under tight deadlines
- Strong stakeholder management and collaboration skills
- Proficiency in MS Office, Adobe InDesign, and SharePoint
- A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, and can effectively multitask
- Cultural awareness, conscientious and open mind
- Experience in engineering/ AEC industry, and exposure to US proposals / global stakeholders preferred.
- Able to work during US timezone.
Preferred Qualifications
- Experience in engineering/ AEC industry, and exposure to US proposals / global stakeholders preferred.
About WSP
WSP is a global professional services firm headquartered in Montréal, providing engineering, advisory, and science-based expertise. It serves clients across transportation and infrastructure, property and buildings, earth and environment, energy, water, and other sectors.
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