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Coordinator - Proposal Support (UST)

WSP USA Inc.
Noida, IND
Full-time
Junior · 2–5 years experience
Onsite
Discovered 2 weeks ago
sharepoint

Full Job Posting

Qualifications

  • Key Competencies / Skills
  • Bachelor’s degree, with a preference for a degree in Engineering, journalism or English
  • 2 to 5 years of experience in proposal development and coordination or a similar environment
  • Strong proposal/bid management and coordination skills
  • Excellent writing, editing, and communication abilities
  • High attention to detail and ability to work under tight deadlines
  • Strong stakeholder management and collaboration skills
  • Proficiency in MS Office, Adobe InDesign, and SharePoint
  • A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, and can effectively multitask
  • Cultural awareness, conscientious and open mind
  • Experience in engineering/ AEC industry, and exposure to US proposals / global stakeholders preferred.
  • Able to work during US timezone.
  • Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
  • Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

Responsibilities

  • Coordinate with technical SMEs, business, graphics, and support functions to gather inputs, drive alignment, and ensure timely delivery of all proposal components.
  • Support seniors to develop and refine high-quality proposal content, including executive summaries, project descriptions, and resumes, ensuring alignment with client requirements, win themes, and strategic messaging.
  • Ensure strict compliance with RFP/RFQ requirements, including formatting, branding, document accuracy, and completeness, while maintaining high standards of quality control.
  • Manage and maintain proposal knowledge assets, including templates, resumes, project sheets, and content repositories, to enable consistency and reuse across proposals.
  • Identify and escalate proposal risks, gaps, and compliance issues early, enabling timely resolution.
  • Facilitate collaboration between US and GCC teams, ensuring seamless communication, time zone coordination, and efficient delivery of proposal milestones.
  • Drive process improvement, standardization, and efficiency initiatives, while mentoring junior team members and providing quality oversight on proposal deliverables.

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